[FREE TEMPLATES] to Get Your Projects Done

Making commitments and fulfilling them is a primary focus in my mentoring program, The Alliance.

As a result, projects get done and businesses grow.

Is it as simple as that? Yes.

The success of a business like yours is made up of the successful completion of one project after another.


Nonetheless, many folks don’t work with a project mindset. So, instead of plans and actionable items, they work with ideas.

That’s a problem because ideas don’t get done.

What does get done? Projects, if you successfully fulfill one commitment after another, that is.

You can either keep your ideas in your head or documented in ad hoc way, or you can turn your ideas into projects by:

  1. Setting a due date for completion of a deliverable.
  2. Identifying and scheduling the completion of milestones that, in-total, produce the deliverable.
  3. Identifying and scheduling the tasks (To-Do’s) needed to reach each milestone.

In order to do this you’ll need to develop the habit of managing your commitments through project management.

Where do you start? With project plans.

There are many theories, practices, and platforms that support project management.

Frankly, the only practice I care about is the practice of making commitments and fulfilling them.

The tools you use for managing your projects aren’t important to me. What’s important is that you choose a tool and use it.

To that end, here are three SIMPLE options, including templates, to manage your projects:

  1. Basecamphq.com (this link gets you a $10 discount), my favorite project management software for small business.
  2. The World’s Easiest Project Planner (in Word) DOWNLOAD THIS TEMPLATE
  3. The World’s Easiest Project Planner (in Excel) DOWNLOAD THIS TEMPLATE
NOTE: If you must open them in Google Docs, the formatting will get a little funky but they’ll work just fine. 

Different people choose different platforms depending on their experience and the way they process information.

I can’t make heads or tails of Excel spreadsheets, so I use basecamphq.com. However, the best virtual assistant team I know, uses only Excel spreadsheets to manage the work of scores of client projects. And many of my clients, when managing small projects, feel more comfortable using a simple Word document.

A word to the wise: Don’t obsess on form. Rather focus on completion. Choose what’s most comfortable today and get going.

If I may, let me close with a short story.

Four months ago, I advised a company on how to begin using project management tools. They called me last week to ask which of three project management software programs they should use.

I nearly had a heart attack.

It took all the self-control I could muster to not yell, “Are you f-ing kidding me!”

Fortunately, I got it together and went with a more professional approach:

They’re all virtually the same. Choose one. Commit. Carry on with the important work of getting things done. To do otherwise, demonstrates a lack of commitment. If that’s the case, close up now before you spend any more of your investors’ money.

Have something to say about producing projects? Comment below.

15 thoughts on “[FREE TEMPLATES] to Get Your Projects Done

Sydni Craig-Hart

Thanks for generously sharing these tools with us Michael!

I am always on the look out for assistance in completing my projects. I’m not the most disciplined person you’ve ever met, so it takes a LOT of effort for me to consistently implement and complete the projects I start.

It’s been well worth the effort though, because doing so has helped to create a really successful business in a very short period of time.

That said, I know this will ALWAYS be something I have to work on and may struggle with. I have to reign in my spontaneous nature so I can get done what I need to get done! 🙂


LOL—cause you gotta laugh to keep from crying! That’s a priceless story.

And seriously, you got me thinking about a project I allowed to languish for the last six months. It could’ve been finished by now…

Jim Bowman

once again you show your leadership through your generosity!


Thanks Michael! I love the forms. Very simple and very clear. A lovely gift and lesson in basic project management.


Hi Michael, thanks for this post. I have found that working in a project state of mind saves time and money. I have also found that using a project rate based on deliverables is much more attractive to my coaches. Something you said to me years ago perplexed me until I figured out how to make it happen. It all came down to determining my USP and then creating my signature program, which has helped me to change my service funnel and pricing model. I use Basecamp to keep me on my toes and in sharing tasks with my coaches. Again, thanks for the post.

Miriam Ortiz y Pino

These templates are great! I appreciate the Streamlined nature of them as well as the practical and useful aspects. Much neater than the just on recycled paper version I’ve been creating for my own projects. Now I can keep it in the computer!

Thanks for sharing.


Coach Michael,

Thank you for consistently being a source of value. Your offerings are always so on point.

Have a beautiful weekend!



Lori Vande Krol

Thanks for the valuable information! For projects in which I need to collaborate with others, I like to use PBworks (www.pbworks.com). It is a similar idea to BaseCamp, but allows even more flexiblity. It allows for storage, sharing and tracking of info but also gives the advantage of being able to set up a network that is similar to an intranet among colleagues/teams.

As you said, there are many options to choose from – the key is finding one that works and just moving forward!

Thanks again,
Lori Vande Krol

RM - WallStreetBranding

Michael, I thoroughly enjoy your content, always informative and helpful..

Thank you for sharing and for emphasizing that the form or tool isn’t really that important but to focus on the initiating and completion!

Thanks again.


I’m thankful for the template and hopeful that it will help me on my path.

Lots of Love!

Jen Hilburn

Thanks, Michael. What great timing! My to do list for tomorrow includes finding or creating a SIMPLE project management spreadsheet. This one is awesome. Now I have one less thing to do tomorrow! (Of course, I’ll fill that spot with something else.)

Stacey Ashton


I thought you were great on Sex in the City but your book “BOOK YOURSELF SOLID” has totally blown me away! It has completely changed my business for the better. Thank you!

Again, thank you for everything, keep the blog post coming…I love them!


Joyce Dierschke

Thanks for these tools Michael!

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